Job Description

About Our Client Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant-Corporate to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

What You Will Do

• Support multiple partners by executing a broad range of tasks that positively impact their ability to manage clients, deadlines, and projects.
• Proactively manage calendars using Outlook; coordinate meetings, resolve scheduling conflicts, and organize travel.
• Collaborate with Legal Support Assistants and Legal Administrative Assistants by delegating tasks while maintaining responsibility for project outcomes.
• Prepare agendas, reports, correspondence, and presentations—some of which may contain confidential content.
• Participate in and coordinate logistics for internal and client-facing meetings, ensuring accuracy and completeness of materials.
• Draft and proof correspondence and communications, maintaining professionalism in tone and format.
• Develop relationships with internal departments and external contacts, including clients, to ensure smooth workflow and communication.
• Support billing activities, including prebill review, coordination with billing and collections teams, and budget tracking.
• Ensure all electronic and paper files are organized in compliance with Information Governance policies.
• Participate in practice group meetings and contribute to the preparation, review, and distribution of related materials.

Who You Are

• Minimum of 5 years of professional executive administrative experience, preferably in a legal or professional services setting.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication, interpersonal, and organizational skills.
• Ability to manage multiple high-priority tasks simultaneously with precision and professionalism.
• Strong discretion, sound judgment, and the ability to handle confidential matters appropriately.
• Proactive, dependable, and adaptable in a fast-paced, deadline-driven environment.
• Demonstrated success in supporting high-level executives or partners in complex scheduling, travel coordination, and billing processes.

Why Join This Team?

• Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
• Work closely with high-level partners and clients, managing critical operations
• Join a culture of collaboration and high performance, fostering professional growth
• Hybrid work flexibility available after onboarding
• Competitive compensation and comprehensive benefits package

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About Naviga Recruiting & Executive Search Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.

 

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